Desk booking system
Enable a safe return to work
Smartway2’s desk booking system makes it easy to protect your people by enabling you to adopt an automated, data-driven approach. You can be up and running in just a few days.
As people book their desks in advance you can automatically apply procedures to keep people safe.
- Social distancing
- Contact tracing
- Managing who comes in when
- Sanitation procedures
- Approvals and self-certification
- Employee feedback surveys
Hot-desk and hoteling software
Make better use of your desk space by increasing the ratio of desks per employee and using smart scheduling.
Increase desk utilization
Are you utilizing empty desks when people go on vacation or are out-of-the-office? If you’re like most organizations, chances are they’re going to waste. It’s a common issue, particularly as 70% of people globally work remotely. That’s a lot of empty desks! Our desk booking solution can help get your business set up with an efficient office hoteling reservation system:
- Make desks available for others to use while people are away, using reverse hoteling
- Want to request a permanent desk? Approve requests and assign desks
- Increase productivity and boost collaboration
Check-in via desk panel
Our slick, round 3.5″ desk panel mounts on any surface effortlessly – and it looks and feels like a piece of art!
- Easily find and book available workspaces and hot desks
- See the status of every desk at a glance
- Enables secure ID and check-in
Desk booking the smart way
Hot-desking or office hoteling, when done right, creates a more collaborative, agile culture [check out this agile working case study]. Whether you have one office, or thousands of desks across disparate global offices, Smartway2’s hot desk booking software makes it easy to book desks while in the office or on the move.
- Reduce time spent organizing meetings and hunting for rooms or desks
- Eliminate costly no-shows and increase utilization
- No more mix-ups, clashes and double bookings
- Implement hybrid working, activity based working, office neighborhoods and more
Schedule it your way
Increase productivity by giving your team quick and easy access to the desks they need to succeed.
Set a check-in period
QR code & contactless ID
Book here & now
Find the perfect place to be productive
Search for the closest available desk when you arrive at the office, or book in advance. Whether you want a seat near the window or beside a particular colleague, it’s easy to book the perfect place to get productive.
- Search for your ideal desk using advanced filters, including ‘find a colleague’
- Use our ‘book here and now’ feature to locate a desk nearby
- Pre-book your desk on-the-move via our mobile app
Desk booking analytics
Discover exactly how your desks and other resources are being used, so you can make better decisions. Find out which desks are the most popular and which are under-utilized; identify the most prolific bookers and lots more with our powerful office desk reservation software.
- Interactive reports enable you to examine data from different angles
- Easily create custom reports
- Export to PDF or Excel
Smart desk recovery
In many organizations, premium desk space is going to waste every day because team members make desk bookings then fail to show up. By prompting people to confirm their booking well in advance, you can free up otherwise wasted desks for others to use.
- Increase resource utilization
- Boost employee productivity
- Improve collaboration
Book anywhere, anytime
Meeting room panel
Desk booking panel
Cost & sustainability savings
With space at a premium and the pressing need to reduce environmental impact, optimizing and reducing the number of desks and volume of office space can bring a host of benefits far beyond improved collaboration.
- Substantially reduce the square footage per employee
- Reduce energy waste and build a more sustainable workplace
- Eliminate vacant desks and increase worker-to-workspace ratio
- Attract top talent by demonstrating modern, flexible working practices and green values
Check-in & check out
Use check-in periods to create a culture of efficient resource use. Check-ins ensure desks will be released if nobody shows up within a specified time, so no space goes to waste. You can enable early check-ins too.
- Extend your booking at the touch of a button
- Finished early? End your booking and the desk will show as available for others to use
- Desk widgets work with NFC, bluetooth or by scanning a QR code