Desk booking system

The most flexible office desk booking system for a collaborative, agile workplace. Booking and managing desks has never been easier. Our COVID-safe desk booking solution empowers your people to access everything they need to be productive in today’s hybrid working world.
Social Distancing New

Enable a safe return to work

Smartway2’s desk booking system makes it easy to protect your people by enabling you to adopt an automated, data-driven approach. You can be up and running in just a few days.

As people book their desks in advance you can automatically apply procedures to keep people safe.

  • Social distancing
  • Contact tracing
  • Managing who comes in when
  • Sanitation procedures
  • Approvals and self-certification
  • Employee feedback surveys
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Hot-desk and hoteling software

Make better use of your desk space by increasing the ratio of desks per employee and using smart scheduling.

  • Improve desk utilization with Smart Desk Recovery to release unused desks and increase availability for a better experience.
  • Set simple rules so the right behaviors are adopted from the start, and people have the right desks when they need them.
  • Improve wellbeing by making certain desks and spaces available to people with specific needs
  • Manage everything on mobile via our Smart Experience desk booking app.
  • Utilization Analytics

    Increase desk utilization

    Are you utilizing empty desks when people go on vacation or are out-of-the-office? If you’re like most organizations, chances are they’re going to waste. It’s a common issue, particularly as 70% of people globally work remotely. That’s a lot of empty desks! Our desk booking solution can help get your business set up with an efficient office hoteling reservation system:

    • Make desks available for others to use while people are away, using reverse hoteling
    • Want to request a permanent desk? Approve requests and assign desks
    • Increase productivity and boost collaboration
    Desk Check In

    Check-in via desk panel

    Our slick, round 3.5″ desk panel mounts on any surface effortlessly – and it looks and feels like a piece of art!

    • Easily find and book available workspaces and hot desks
    • See the status of every desk at a glance
    • Enables secure ID and check-in
    • Cost-effective
    Desk Booking The Smart Way

    Desk booking the smart way

    Hot-desking or office hoteling, when done right, creates a more collaborative, agile culture [check out this agile working case study]. Whether you have one office, or thousands of desks across disparate global offices, Smartway2’s hot desk booking software makes it easy to book desks while in the office or on the move.

    • Reduce time spent organizing meetings and hunting for rooms or desks
    • Eliminate costly no-shows and increase utilization
    • No more mix-ups, clashes and double bookings
    • Implement hybrid working, activity based working, office neighborhoods and more

    Schedule it your way

    Increase productivity by giving your team quick and easy access to the desks they need to succeed.

    Check In Time

    Set a check-in period

    Set a check-in period, so the desk will be released if nobody shows up within a specified time. You can enable early check-ins too
    Qr Codes

    QR code & contactless ID

    Identify yourself using a password, QR code scan, or contactlessly, by touching your phone against the desk widget


    Keep everyone informed if something changes via interactive email and in-app notifications. Notifications are easy to customize
    Book Here Now

    Book here & now

    Just arrived at the office and realized you forgot to book your desk? No problem. Find what’s available nearby, based on your current location
    Place Productive

    Find the perfect place to be productive

    Search for the closest available desk when you arrive at the office, or book in advance. Whether you want a seat near the window or beside a particular colleague, it’s easy to book the perfect place to get productive.

    • Search for your ideal desk using advanced filters, including ‘find a colleague’
    • Use our ‘book here and now’ feature to locate a desk nearby
    • Pre-book your desk on-the-move via our mobile app
    Desk Booking Analytics

    Desk booking analytics

    Discover exactly how your desks and other resources are being used, so you can make better decisions. Find out which desks are the most popular and which are under-utilized; identify the most prolific bookers and lots more with our powerful office desk reservation software.

    • Interactive reports enable you to examine data from different angles
    • Easily create custom reports
    • Export to PDF or Excel
    Smart Desk Recovery

    Smart desk recovery

    In many organizations, premium desk space is going to waste every day because team members make desk bookings then fail to show up. By prompting people to confirm their booking well in advance, you can free up otherwise wasted desks for others to use.

    • Increase resource utilization
    • Boost employee productivity
    • Improve collaboration

    Book anywhere, anytime

    The intuitive user interface looks consistent across all devices. Our desk booking app is so easy to use, there’s no learning curve.

    Meeting room panel

    Meeting Room Display Panel
    Check in; or create, extend and end meetings in an instant. Our sleek, purpose-built room panels offer a built-in RFID/NFC card reader, bluetooth and QR code so you can swipe, tap or scan.

    Web calendar

    Desktop Calendar
    Take charge of your workspaces across multiple locations and time zones. With full drag and drop support it’s a breeze to view, create, approve and manage your organization’s bookings centrally and in real time.

    Mobile apps

    Mobile App
    The full power of Smartway2 in your pocket. Book rooms, desks and services no matter where you are. Instantly locate a resource close to your current location, get directions to local parking and much more.

    Desk booking panel

    Desk Check In
    Experience the future of desk booking! A simple, elegant solution that shows availability and existing bookings – while enabling you to reserve a desk for now or later. Our desk booking app also works with mobile & RFID.

    Outlook booking

    Smartway2 works with Outlook, Exchange, Office 365 and Outlook for Mac. With industry-leading functionality and zero-install deployment, our integration is more advanced & reliable than any other.
    Meeting Room Display Panel
    Desktop Calendar
    Mobile App
    Desk Check In
    Sustainabillity Savings

    Cost & sustainability savings

    With space at a premium and the pressing need to reduce environmental impact, optimizing and reducing the number of desks and volume of office space can bring a host of benefits far beyond improved collaboration.

    • Substantially reduce the square footage per employee
    • Reduce energy waste and build a more sustainable workplace
    • Eliminate vacant desks and increase worker-to-workspace ratio
    • Attract top talent by demonstrating modern, flexible working practices and green values
    Check In Out

    Check-in & check out

    Use check-in periods to create a culture of efficient resource use. Check-ins ensure desks will be released if nobody shows up within a specified time, so no space goes to waste. You can enable early check-ins too.

    • Extend your booking at the touch of a button
    • Finished early? End your booking and the desk will show as available for others to use
    • Desk widgets work with NFC, bluetooth or by scanning a QR code