Meeting room booking software
Supercharge workspace utilization
Before the pandemic, offices typically had 70% desks and 30% collaborative spaces. In today’s hybrid working world, it’s the opposite. Smartway2 optimizes real estate costs and transforms employee experience by empowering you to configure your space based on reliable utilization data.
Every day, companies waste millions paying for premium meeting and conference rooms that go to waste, because people make bookings then fail to show up.
Smartway2’s booking software offers a Smart Room Recovery solution that solves this problem, once and for all.
- Dramatically increase workspace utilization
- Free up premium meeting and conference room spaces to boost collaboration
- Improve productivity that would otherwise be lost to no-shows
Keep everyone informed
Smartway2’s email and in-app notifications take team communications up a gear. The content of notifications is completely customizable, so you can easily tailor the tone to suit your brand. Notifications are a key part of any complex workflow.
The possibilities are endless!
- Define notifications for any event, from confirmations and check-in reminders, to reservation changes or alerts from Facilities
- Set up reminders for meeting organizers, giving them the option to cancel unwanted bookings directly via email or in-app message
- Free up space that would otherwise go to waste
Agile meeting room booking
When using a room booking system your team can effortlessly find the spaces and things they need, meaning they’re free to focus on the work.
- Create impromptu bookings in seconds
- Book ahead, including recurring meetings
- Order everything you need (catering, AV equipment, room layouts)
- Make bookings from any device through our mobile app or integrate the software with Outlook, Office 365 and Teams
Sick of fighting over meeting rooms?
Whether you have one office or hundreds of meeting rooms across multiple locations, life is too short to waste time hunting for space, lurking outside over-running meetings, or getting kicked out of your space.
- Reduce time spent organizing meetings and room-hunting
- Eliminate no-shows
- No more mix-ups, clashes and double bookings
- Make late starts a thing of the past
Schedule it your way
Increase productivity by giving your team quick and easy access to all the spaces and things they need.
Check-in & out
Search & filter
Catering & services
Combined rooms
Workplace analytics
Make better decisions with Smartway2 workplace analytics. Our flexible reporting engine keeps everyone informed with a range of interactive reports, both static and real-time.
- Discover how much space is going to waste and how much you’ve recovered by using Smartway2
- Enhance your reports by incorporating data from external sources (e.g. access control, occupancy sensors or building management systems)
- Export your data in various formats, or pull it into a dashboard
- Full audit trail of all bookings
Set and forget low maintenance!
Less on-going admin, once your set-up is configured and tailored to your way of working, it takes care of itself. Your data is backed up automatically, and leavers and joiners are managed automatically via Active Directory.
What’s more, since no software is required on your local machines, even hardware changes have no effect on Smartway2.
Work your way
With just a few clicks, you can define your own workflows and configure your own rules. As a result, you’ll find your office starts running like clockwork – no training required.
For instance:
- Set-up an approval process for high-demand spaces
- Ensure some rooms are only bookable by senior executives
- Give room-booking priority to a particular person or group of people
- Define which services are available per room (e.g. AV equipment, catering, or specific layouts) and how much notice is required to book them
- Grant your Catering Manager, Head of Facilities, or perhaps your CEO’s PA special powers to override rules
Want to learn more about meeting room booking rules?
Book anywhere, anytime
Meeting room panel
Web calendar
Mobile apps
Desk booking panel
Outlook booking
Manage event attendance
Whether you run yoga classes or lunch-and-learns, Smartway2’s self-enrolment feature enables you to easily manage event attendance.
- Set capacity and time limits on your event
- Automatically cancel events if the minimum number of attendees don’t sign up
- Notifications keep event attendees informed pre- and post-event
- Full audit trail of event attendance
Digital signage
In addition to the Smartway2 Meeting Room displays, you may wish to deploy real time updateable signage around your building. Maybe a list of Current meetings in reception, available meeting rooms in the lift or lobby, or even a display of catering orders in your pantry area.
Smartway2 will automatically update any html page of your choice, so you have the ability to create your own pages, featuring items such as news feeds, video content, or weather forecast alongside your meeting room data.